How long must a computer system in a hospital retain information regarding controlled substances?

In Minnesota, as well as under federal regulations, a computer system in a hospital must retain information regarding controlled substances for a minimum of two years. This retention period is essential for ensuring compliance with regulatory requirements and for facilitating audits and investigations by regulatory agencies. The two-year timeframe provides a sufficient window for reviewing prescription dispensing records and usage, which is critical in monitoring controlled substances for misuse or diversion. It is also aligned with the standards set by entities like the Drug Enforcement Administration (DEA).

While some records might have different retention requirements based on their classification or the specific regulations governing them, the specific requirement for controlled substances is consistently maintained at the two-year mark. This ensures that hospitals can effectively manage inventory and remain compliant with federal and state laws.